For years now we've seen businesses managed using Excel. Even last week we've been introduced to one with some 900 staff yet many aspects of the business are still run and organised using Excel spreadsheets.
It's understand that many begin with spreadsheets. They're easily accessed, most of us have some level of skill with them, they're cost-effective... at the start.
Usually you'll feel one or more of these:
Now Excel is a great, powerful tool and in the hands of most people but that doesn't mean it is the best tool for managing operations. It's ideal for crunching numbers, analysing data but less so for managing large quantities of related data. It's not the best tool for running business processes.
Once you start to manage larger datasets, more information and of different types, a database system becomes a better choice. That combined with the cloud and custom programming can suddenly give you much more powerful tools and levels of automation you won't have seen before.
Whilst you can still use Excel where it's best suited, crunching and analysing information, you'll see significant benefits with moving to a database and running in the Cloud (online). These benefits include:
There certainly is an upfront cost and work involved in bringing your systems from spreadsheets to the cloud. There's also an often greater ongoing costs by not doing it. Sticking with your current spreadsheet systems means:
In the clients we've worked with, the costs of planning and building an online system has be recovered very quickly. Beyond just the immediate financial benefit are the opportunities and advantages they've seen. Customers experience a faster service with fewer mistakes. They often also have better access to information as more flexible permissions may provide secure access to their relevant information. This leaves the customers feeling better support and in more control of their service.
The extent we provide our clients with solutions depends on the client, their needs and where the benefit will be seen. Big or small, it depends and may even be done in more affordable and manageable stages. We start the process with a discussion around your operation and recommend a review of the current processes and outline of the options and benefits. You know the options you have available to take advantage of running a database drive system in the Cloud.
As business management consultants with our development team in support, we have a deep understanding of better and innovative business practices, and communicate in plain English.